JEV Systems automates enrollment, communication, field data and reporting for schools, NGOs, SACCOs and businesses, using the tools you already own. Google Forms, Sheets, Gmail, WhatsApp, KoboToolbox. No new software to buy. No annual licence. You keep the keys.
Built on your accounts. Documented, your staff trained, admin access in your hands. If we vanished tomorrow, everything keeps running.
| Name | Programme | Status | Logged |
|---|---|---|---|
| Enrolled |
Most organizations in Uganda are stuck choosing between doing everything by hand and buying software they cannot really afford. There is a third way, and it is already sitting in the Google account you signed up for years ago.
Enrollment on paper. Fee reminders written one at a time. Data collected on phones, then retyped into Excel. Reports compiled the night before every deadline, by the one person who knows how.
Millions of shillings up front, fees every year after that, training nobody has time for, and a vendor you now depend on. A large share of these systems are quietly abandoned inside a year.
Your forms, your sheets, your email, your Kobo, connected so the work does itself. One-time fee. Built on your accounts. Documented, trained, handed over. Yours to keep.
Every engagement starts with one painful process rather than a six-month transformation. The figures below are starting points; you get a fixed quote after the free review, and nothing is billed by the hour.
Students, members, patients or farmers register through one form. The register updates itself, duplicates are caught before they matter, and confirmations go out the same minute.
Fee reminders, admission letters, donor acknowledgements, appointment reminders and certificates that write and send themselves from the records you already keep.
Kobo and ODK forms with validation that blocks bad data at the source, flowing into clean datasets and monitoring reports that build themselves. This is our deepest specialty.
The Monday report in the right inboxes before anyone asks for it. Fees collected, indicators tracked, stock levels, sales summarised. Live dashboards where they earn their keep.
Leave requests, requisitions, expense claims and document registers routed to the right approver automatically, with an audit trail that satisfies your auditor and your board.
Process mapping, an honest audit of what you are paying for twice, and hands-on training so your automations survive the next staff change instead of dying with it.
Five stages, in this order, on every single job. The first one costs you nothing but three quarters of an hour.
Free, 45 minutes, with the person who actually does the work. We map one painful process and agree what fixed looks like.
Days, not months, on your own accounts. Your data never leaves your control and no licence is ever bought in our name.
It runs live beside the old way for one full cycle, so trust is earned rather than requested.
Written guides, a training session for your team, and admin access confirmed in your hands, not ours.
An optional light retainer for monitoring, small changes and a priority line. Optional means optional.
Working across Jinja, Buikwe, Mukono and Kampala, on site for discovery and training, remotely for everything else.
Fees arrears tracking, parent communication, admissions, report cards, staff records.
Field data quality, M&E pipelines, indicator dashboards, donor reporting deadlines met calmly.
Member registers, statements members can verify, compliance reporting without the all-nighter.
Appointment and defaulter follow-up, community health worker data, drug stock alerts.
Orders that never get lost in WhatsApp, customer records, a sales summary every evening.
Event registration, contribution tracking, member communication, magazine and advertiser mail merges.
Our systems experience comes from running field data platforms at one of the largest agricultural organizations in Africa: forms, pipelines, mobile payments and dashboards serving thousands of field users, where a broken form means a farmer does not get paid.
Every build lives on your accounts and ships with documentation and training. Our exit plan is part of the product, which is the opposite of how software vendors are paid to think.
Our own operations are automated, which is why our overhead is near zero and our prices sit where a bursar or a programme officer can actually approve them without a board meeting.
Forty-five minutes with the person who does the work, then a fixed quote with your numbers in it, not ours. If it is not obviously worth the money, say no and we part as friends.